SACAP Vacancy : PA to the Chief Operations Officer (COO)
The South African Council for the Architectural Profession (SACAP) is a regulatory body for the Architectural Profession. SACAPs primary role is to protect the public by maintaining a register of Architectural Professionals, within the profession through a Code of Professional Conduct, the identification of work that may be performed by registered persons and publishing guidelines for professional fees.
SACAP is looking for a dynamic, enthusiastic and energetic person to join as a PA to the COO.
Position: PA to COO
To manage and coordinate the office of the COO by providing administrative and secretarial support
Role Description: The candidate will be responsible for the following:
Manage COO’s diary;
Alert COO and affected people of appointments and changes.
Office and Resource Management
Coordinate activities in relation to performance management and development of the COO’s direct reports;
Manage risks, safety and security in the COO’s office;
Manage the budget for the COO’s office;
Manage tools of trade and equipment provided to the COO’s office;
Prepare management reports and presentations for submission by the COO.
Document and information management
Develop and manage document and information management system;
Handle COO out-tray and file documents.
Co-Ordination of COO meetings
Handle logistical arrangements for meetings;
Compile minutes of meetings;
Collate submissions/ reports from identified people.
Customer Relationship Management
Answer all telephone calls;
Handle correspondence and enquiries from stakeholders;
Receive visitors to COO’s office.
Coordination of special projects in the COO’s Office
Act as Project Administrator when there are special projects in the COO’s office;
Note: It is the inherent requirement of this job that the incumbent must be prepared to work outside normal working hours per arrangements with the superior.
Minimum of 5 years’ experience in a secretarial role;
Business and report writing experience;
Project Management exposure will be an advantage;
Excellent communication (verbal and written), especially in English;
Customer service excellence;
In this position you will be reporting to the Chief Operation Officer.
Closing date: 5 October 2015
If you have not heard from us within 2 weeks of the closing date, your application was unsuccessful. SACAP reserves the right to make appointments or not.
Please submit your CV and copies of your qualification to:
E-mail address: firstname.lastname@example.org
Address: 1st floor, Lakeside Place, Cnr Ernest Oppenheimer and Queen Street, Bruma, 2026.